Scheduling, signups and team coordination
OpenRoster Volunteer & Staff Scheduling Software
OpenRoster is event staff and volunteer scheduling software for organizations that coordinate roles, shifts, public signups, contacts, reminders, and attendance. Teams publish mobile-ready signup pages, monitor coverage, communicate with participants, and keep assignments current inside a private multi-tenant BrandNova workspace.
- Plan event roles, shifts, capacity, and assignments.
- Publish mobile-ready signup pages for staff or volunteers.
- Track coverage, reminders, attendance, and contacts in one workspace.
Functional overview
What is OpenRoster, and what does it do?
OpenRoster gives organizers a private workspace for events, roles, shifts, contacts and participation. Teams publish a public signup experience, monitor coverage and use the same records for reminders, attendance and follow-up communication.
- Create the event and staffing roles
- Publish available shifts or signup slots
- Capture volunteer or staff commitments
- Monitor coverage and attendance
- Send reminders and updates
Operating model
How does OpenRoster work?
Public signups stay easy while workspace permissions, contact records and assignment data remain organized behind the scenes.
Plan the roster
Define events, roles, shifts, capacity and the information required from participants.
Collect signups
Share a mobile-ready signup link or embed without exposing the private management workspace.
Operate the event
Review coverage, contact participants, record attendance and keep assignments current.
Business impact
What problems does OpenRoster solve?
OpenRoster turns staffing status into a shared operational view instead of a chain of manual updates.
Shared
One source of truth
Keep shifts, contacts, assignments and attendance connected to the same event record.
Earlier
Spot coverage gaps
See open roles before event day and focus recruiting where it is actually needed.
Fewer
Reduce missed handoffs
Use structured reminders and current assignments instead of fragmented email threads.
Why teams choose it
Why do coordinators choose OpenRoster?
- Public signup pages with private management controls
- Role, shift and capacity tracking
- Contact organization and event communications
- Workspace-specific records and permissions
Must-haves
What do you need to start using OpenRoster?
- An active BrandNova membership
- Event dates, locations, roles and shift times
- A designated roster owner or coordinator
- Participant consent for reminders and operational communication
Built for real operations
Who is OpenRoster for?
OpenRoster fits recurring programs and one-time events where coverage and communication must stay synchronized.
Volunteer programs
Publish open roles, collect commitments and keep volunteer contact records organized.
Festivals and venues
Coordinate front desk, production, hospitality and support shifts across an event.
Community programs
Manage recurring sessions, facilitators and participant-facing signup information.
Frequently asked questions